A Safe is where your important asset record begins.
Safes are the foundation of My Safe Docs. Each Safe is designed around a particular type of possession, document, vehicle, tool or other important record.
Instead of throwing everything into one generic file store, each Safe gives you relevant fields and organisation for the type of asset you are recording.
A purpose-built record area for a specific type of asset.
A Safe is the part of My Safe Docs where you create and manage records for a particular category of possession or information.
A Tool Safe is built around tools. A Vehicle Safe can capture vehicle information. A Document Safe is designed around documents. The fields change because the things you need to record change.
A drill and a vehicle should not use the same form.
Different assets have different identifying information. My Safe Docs uses different Safe types so the record can ask for information that actually matters to that asset.
This makes the resulting record far more useful than a generic title, description and upload box.
Organise the things that matter across home, work and everyday life.
The Safes available to you depend on the memberships active on your account.
Items
Record general possessions, valuables and other important property.
Tools
Keep serial numbers, photos, receipts and identifying information for tools.
Vehicles
Record registration, VIN, make, model, photographs and vehicle documents.
Documents
Keep important files, records and document information organised.
Mobile Phones
Store phone identifying information and supporting ownership records.
Tractors & Machinery
Record valuable agricultural machinery, vehicles and specialist equipment.
Trailers & Equipment
Keep identifying details for trailers, equipment and other traceable assets.
Caravans & Motorhomes
Record vehicles, identifying information, photos and relevant documents.
GPS Equipment
Keep identification and ownership details for agricultural GPS equipment.
Firearms
Record relevant identifying information and supporting records where available.
Travel & Destinations
Keep travel-related information, bookings, documents and relevant records organised.
More Safe Types
Your available Safes are shaped by the membership or memberships on your account.
More than a name and a photograph.
Depending on the Safe, you can build a detailed record using the information most useful for identifying and proving the asset.
Add clear overall photographs and close-ups of useful identifying details.
Record serial numbers, VINs, registrations and other unique identifiers where relevant.
Keep purchase dates, values and other useful ownership information together.
Add receipts, invoices, documents and other supporting files to the record.
Record distinguishing marks, property marking and other identification information.
Associate supported records with the place where the asset is normally kept.
Choose the right Safe, then build the record.
Choose A Safe
Select the Safe that matches the asset or information you want to record.
Create The Record
Add the identifying details requested by that Safe type.
Add Evidence
Upload photographs, receipts, documents and other supporting information.
Keep It Ready
Return to the record later when you need to view, update, report or prove something.
Your memberships decide which Safe types you can use.
Choose one membership or combine several under the same account if you need records across different parts of your life.
Student
For possessions and important records while studying or living away from home.
- Items
- Documents
- Mobile Phones
- People
- Travel & Destinations
Home
For household possessions, personal records and vehicles.
- Items
- Vehicles
- Motorbikes
- Caravans & Motorhomes
- Documents
- People
- Pets
- Mobile Phones
- Travel
Trade
For tradespeople protecting business assets, tools and work records.
- Items
- Tools
- Vehicles
- Documents
- Mobile Phones
- CPD
Agricultural
For farms, rural businesses and valuable agricultural assets.
- Items
- Tools
- Vehicles
- Documents
- Mobile Phones
- Tractors
- Trailers
- GPS
- Firearms
- ATVs & Quads
Your Safe records connect to the wider My Safe Docs system.
The asset record is only one part of the picture. My Safe Docs also lets you organise where assets are kept, how they are marked, what happens if they are stolen, and condition evidence where required.
Locations
Associate supported records with homes, workshops, vehicles, storage areas and other important places.
Learn About Locations →DNA Marking
Keep forensic property marking references connected to the assets they identify.
Learn About DNA Marking →Recovery Cases
Group stolen assets from the same incident with police, insurance, location, files, images and recovery details.
Learn About Recovery Cases →Condition Reports
Create locked Before and After evidence records when proving condition may later matter.
Learn About Condition Reports →Record the asset, then record where it belongs.
Supported records can be associated with Locations inside My Safe Docs.
This can help show that a tool belongs in a workshop, an equipment case is normally stored in a van, or a valuable item is kept at a particular property.
When something is stolen, connect the Safe record straight to a Recovery Case.
When you mark a supported asset as stolen, My Safe Docs uses the record you already created rather than asking you to rebuild all of its information after the theft.
The Mark as Stolen popup lets you either create a new Recovery Case for the incident or add the asset to a Recovery Case you have already created.
Name a new case directly from the popup and add this stolen asset as the first item in the incident.
If you have already created the Recovery Case, add the next stolen asset to the same incident.
Your television is the first item you mark as stolen. You create a case called “Home Burglary - 16 August 2026”.
You then mark a laptop, games console, jewellery and the other stolen possessions. Instead of creating another case for every item, you simply add each one to the existing “Home Burglary” Recovery Case.
Keep all of the stolen assets from the same incident together.
A Recovery Case represents the incident rather than just one individual possession.
If several items are stolen at the same time, each Safe record can be added to the same case so the police, insurance and recovery information does not have to be duplicated across separate cases.
You can continue updating the Recovery Case as the situation progresses and close the case when everything has been dealt with.
Marking an item as stolen makes the record available within the authorised My Safe Docs access system.
Authorised police and other approved Access users can search the My Safe Docs database and filter for items that have been marked as stolen.
This means the information you recorded before the theft can help identify the property later, including the Safe record, photographs, identifying details and information connected to its Recovery Case.
Recovery Cases can also provide the wider context of the incident, helping authorised users see linked stolen property and relevant case information together.
The useful details are easiest to record before you need them.
Record them while the label or product is still in front of you.
Capture clear images before an item disappears, is damaged or changes hands.
Keep purchase evidence with the asset instead of searching for it years later.
Mark the asset as stolen, connect it to the relevant Recovery Case and keep the existing information available within the wider system.
Common questions about My Safe Docs Safes.
What is a Safe in My Safe Docs?
Why are there different types of Safe?
Which Safes can I access?
Can I have more than one membership?
Can I add more than one item to a Safe?
What happens when I mark an item as stolen?
Why would I add an item to an existing Recovery Case?
Can a Recovery Case be closed?
Can police see an item that has been marked as stolen?
Can I record where an item is stored?
Can I add DNA or forensic marking information?
Are Safes just folders for uploading files?
Start building the records before you need the evidence.
Choose the My Safe Docs membership or combination of memberships that gives you the Safes you need.