Why My Safe Docs Exists

Tool theft across the UK is at an all-time high—and it’s not just a nuisance. For tradespeople, losing a tool means losing income, delaying jobs, and damaging client trust. What might look like “just a drill” to a thief is someone’s livelihood.

My Safe Docs was built to help trades take control. It allows you to create a clear, secure record of your tools, vehicles, and office equipment—so if the worst happens, you’re ready.

The Problem

Most trades still rely on the old-school method of scribbling initials on their gear with a permanent marker. That might have worked 30 years ago—but today, police are recovering tools with vague markings they can’t trace back to an owner.

When theft happens, you’re expected to describe your tools in detail. Saying “a Makita drill” or “a DeWalt saw” isn’t enough—especially when officers find dozens of similar items at car boot sales.

The Solution

With My Safe Docs, you can:

• Log every tool with make, model, and serial number

• Upload photos showing ID plates, wear marks, and unique identifiers

• Store receipts and purchase records

• Create a full inventory that’s ready to share with police or insurers

This isn’t just about recovery—it’s about proof. A detailed record helps law enforcement link stolen items to your case, and helps insurers process claims faster so you can get back to work.

Beyond Tools

Your trade membership also lets you document:

• Vehicles and their contents

• Office rooms and equipment

• Insurance policies, warranties, and other critical documents

In the event of a fire, break-in, or loss, you’ll have everything stored securely and ready to access.

Affordable Protection

We’ve kept the cost as low as possible—just £48 + VAT per year. That’s a small price to pay for peace of mind, faster recovery, and better protection against the growing threat of tool theft.

How My Safe Docs Helps Prevent and Respond to Theft

• Proof of Ownership: Serial numbers, receipts, and photos stored securely

• Quick Reporting: Instantly generate a list of stolen items for police or insurers

• Police Identification: Help law enforcement match recovered tools to your records

• Deterrent Factor: Documented tools are harder to sell and easier to trace

• Insurance Support: Accurate inventories lead to faster, more successful claims