Protect your tools, equipment and the evidence that proves they are yours.
Trade Membership gives tradespeople one organised place to record tools, equipment, work vehicles, documents, phones and CPD records.
Keep photographs, serial numbers, receipts, purchase details and supporting files together before theft, loss or damage turns them into evidence you suddenly need.
Your work depends on valuable equipment.
Tools and equipment move between vans, sites, workshops and storage areas. My Safe Docs helps keep the important identifying information connected to them.
Tools
Record power tools, hand tools and specialist equipment with photographs and serial numbers.
Vans & Vehicles
Keep work vehicle details, identifying information and related supporting files organised.
Business Equipment
Record valuable equipment used across sites, projects, workshops and storage areas.
Documents & CPD
Keep important paperwork, certificates and professional development records together.
Trade Membership covers the records tradespeople rely on.
Build organised records for business assets and keep the evidence connected to each item.
Record make, model, serial numbers, photographs, purchase information and supporting evidence.
Create records for valuable business assets and specialist equipment.
Keep vehicle details, photographs, identification information and related files together.
Store important business documents and supporting records within your account.
Record business phones and their identifying details.
Keep training, development and professional records organised alongside the rest of your account.
If tools are stolen, start with information you already recorded.
When something is stolen, the useful details can suddenly become the hardest things to find. My Safe Docs helps you build that record beforehand.
A Recovery Case can then keep relevant incident details, police information, insurance information, CCTV images or videos and linked stolen items together.
Create Before and After evidence for tools, equipment and work.
Trade Membership also includes My Safe Docs Condition Reports. These allow you to create locked Before and After evidence when the condition of equipment, property or completed work may later matter.
Photograph the condition before work starts, before equipment is loaned or hired, or before an item changes hands. Return later to add the After stage.
Your Trade Membership connects more than just tools.
Use Locations, DNA records, Recovery Cases and Condition Reports alongside your normal Trade Safe records.
Locations
Record workshops, vans, garages, storage areas and other places where equipment is kept.
DNA Records
Keep forensic marking references and identifying information alongside supported assets.
Recovery Cases
Keep theft, police, CCTV and insurance information together if something is stolen.
Condition Reports
Create locked Before and After evidence for equipment, property and other situations.
After a theft is the worst time to start building a tool list.
Workshops, vans and job sites can contain thousands of pounds of equipment. If something disappears, identifying exactly what was taken can become a job in itself.
My Safe Docs helps you create those records while the tools and information are still in front of you.
Business records organised inside your account.
Common questions from tradespeople.
What can I record with Trade Membership?
Can I record serial numbers for my tools?
What happens if my tools are stolen?
Can I upload CCTV footage after a theft?
Can I record where my tools are stored?
Can tradespeople use Condition Reports?
Can I have Home Membership as well?
Can I access My Safe Docs while on site?
Start recording your tools before something happens.
Choose Trade Membership and build organised records for your tools, equipment, vehicles, documents and supporting evidence.
About Trade Membership
🛠️ Trade Membership
Protect your tools, vehicles, documents, and business assets with secure, evidence‑ready storage trusted by insurers and trade professionals.
🔧 Built for Trades, Contractors & Small Businesses
Tool theft, van break‑ins, and equipment loss cost UK trades millions every year. Insurers increasingly require proof of ownership, serial numbers, photos, receipts, and evidence of security measures before approving claims.
The Trade Membership gives you a secure, structured way to record every asset in your business — from tools to vans to job‑site documents — in a format that insurers and police can use immediately.
Whether you’re a sole trader or a multi‑van operation, My Safe Docs keeps your business organised, protected, and ready for anything.
✅ What’s Included in Your Trade Membership
🧰 Tools & Equipment
Record every tool you rely on:
Power tools
Hand tools
Specialist equipment
Testers & meters
Ladders & access equipment
Site gear
Capture serial numbers, receipts, photos, identifying marks, and DNA marking status. Perfect for proving ownership after theft or loss.
🚐 Vans & Work Vehicles
Store full details for vans, pickups, and business vehicles:
Registration
VIN
Manufacturer & model
Colour
Mileage
Cost
DNA marking
Photos & receipts
Ideal for insurance claims, fleet management, and asset tracking.
📱 Mobile Phones & Work Devices
Record business phones, tablets, laptops, and handheld devices. Add IMEI numbers, serial numbers, receipts, and identifying marks.
🏚️ Rooms & Storage Areas
Document:
Workshops
Lock‑ups
Garages
Storage units
On‑site containers
Add photos, notes, and evidence of locks, alarms, and security measures.
📄 Business Documents
Store essential business paperwork:
Insurance policies
Certificates
Risk assessments
Method statements
Invoices & receipts
Warranty documents
Compliance records
Everything stays organised and accessible when you need it.
📦 General Items & Business Assets
Record anything else your business owns:
PPE
Consumables
Site equipment
Office equipment
Branding materials
Specialist items
Add photos, receipts, serial numbers, and notes.
🧬 DNA Marking & Traceability
Strengthen your security and insurance position with DNA marking. Every safe type includes fields for:
DNA Marking Status — whether the item is marked
DNA Type — SmartWater, SelectaDNA, or other forensic systems
Identifying Marks — scratches, engravings, repairs, or unique features
DNA marking is one of the strongest deterrents against tool and van theft and is fully recognised by UK police forces and insurers. My Safe Docs stores your DNA information securely and presents it in an evidence‑ready format.
🔒 Why Trades Choose My Safe Docs
✔ Evidence‑ready for insurers ✔ Trusted by police and security professionals ✔ Unlimited items ✔ Works on any device ✔ Secure, encrypted, UK‑hosted ✔ Perfect for trades, contractors, and small businesses
🧭 How It Works
Choose a Safe Type Tools, Vans, Vehicles, Phones, Rooms, Documents, Items, and more.
Add Your Details Serial numbers, receipts, identifiers, DNA status, and notes.
Upload Photos & Evidence Add images, certificates, and supporting files.
Save to Your Safe Your item is securely stored and ready for insurers or police if ever needed.
🔨 Built for Every Trade
Electricians, plumbers, builders, decorators, roofers, landscapers, HVAC engineers, carpenters, and all trade professionals benefit from a secure, organised asset record.
🔔 Join the Trade Membership Today
Protect your tools. Strengthen your insurance position. Keep your business running smoothly.
Start your Trade Membership now.
